Staff: your arrival, stay, insurance, transport

This page offers international researchers and professors useful information about living in Italy and in Venice in particular: how to obtain the documents necessary for your arrival and your stay in Italy (visa, nulla osta, tax code and residence permit), how to get health insurance, and how to find accommodation.

You should also take a look at the page about your Multiservice Card, your university ID that gives you access to libraries, allows you to make photocopies and to obtain a handy rechargeable prepaid card.

Tax code

The Italian Codice Fiscale, or Tax code, identifies citizens in their relations with public bodies and administrations. It consists of 16 alphanumeric characters (letters and numbers reproducing your personal data: surname, name, gender, place and date of birth).

Tax codes are issued by the Agenzia delle Entrate (Revenue Office). Citizens entitled to receive healthcare from the National Health Service will receive a Health Insurance card with their Tax Code.

As a faculty member, the fiscal code will be requested for you before your arrival by the Counseling and Welcome Unit and sent to you by email.


Entry in Italy of visiting scholars, international research fellows and other international researchers

This page refers to the following categories of researchers (even if externally funded):

  • visiting scholar;
  • non-tenured and tenure-track assistant professors (RTDa, RTDb)
  • research fellows
  • short-term research fellows
  • researchers with a contract of collaboration.

Researchers from the European Union

It’s not necessary to obtain a visa for researchers from the European Union.

Researchers from outside the European Union

For stays under 90 days, a research visa may be required. For stays longer than 90 days, the nulla osta (authorization to do research) and the visa for research are always required.

As soon as an international researcher is appointed, the Department and / or the Teaching Staff Office will notify the International Relations Office – Counseling and Welcome Unit.

In the case of the nulla osta and visa are necessary, the researcher will be contacted by the Counseling and Welcome Unit ( internationalstaff@unive.it) and will be assisted for the procedure for obtaining the authorization and during the visa application.

The documents necessary for issuing a visa can be found on the Ministero degli esteri website.

The researcher must provide a scan of his/her qualification to the Counseling and Welcome Unit.
The Counseling and Welcome Unit will:

  • request the tax code for the researcher (if he does not already have one)
  • have the Welcome Agreement filled out and signed
  • complete the online application for the nulla osta at the Immigration Desk (SUI) at the Prefecture of Venice
  • assist the researcher in obtaining a visa
  • once in Italy, the office will make an appointment and accompany the researcher to SUI and help the researcher to request the residence permit.

The visa issuing procedure can take a long time and it is therefore necessary to start it well in advance (at least 2 months).


Entry in Italy of visiting professors, international professors and language teaching assistants

This page refers to the following categories of researchers (even if externally funded):

  • visiting professor;
  • professors;
  • adjunct professors;
  • language teaching assistants (Collaboratori Esperti Linguistici - CEL).

Professors from the European Union

It’s not necessary to obtain a visa for professors from the European Union.

Professors from outside the European Union

The nulla osta (work authorization) and the visa for working purposes are always required.

As soon as an international professor is appointed, the Teaching Staff Office will notify the International Relations Office – Counseling and Welcome Unit. The professor will be contacted by the Counseling and Welcome Unit ( internationalstaff@unive.it) and will be assisted for the procedure for obtaining the authorization and during the visa application.

The documents necessary for issuing a visa can be found on the Ministero degli interni website.

The professor must provide the Counseling and Welcome Unit the following documents via email:

  • Last educational qualification (translated and legalized or apostilled)
  • One page CV dated and signed (translated and legalized or apostilled)

Other documents may be requested according to the situation.
You can find more information about the translation, legalisation and apostille at this page or on the dedicated page of the Italian Consulate/Embassy where you intend to apply for the visa.

The Counseling and Welcome Unit will:

  • request the tax code for the professor (if he does not already have one)
  • complete the online application for the nulla osta at the Immigration Desk (SUI) at the Prefecture of Venice
  • assist the professor in obtaining a visa
  • once in Italy, the office will make an appointment and accompany the professor to SUI and help the researcher to request the residence permit.

The visa issuing procedure can take a long time and it is therefore necessary to start it well in advance (at least 3 months).


Residence Permit

Professors or researchers from countries belonging to the European Union, EEA and Switzerland

If you are a EU researcher or professor you can stay in Italy for up to 3 months provided you have an international recognised travel ID issued by your country of origin. After 3 months of entry to Italy, you will be required to register by taking the following documents to your local Anagrafe (Registry Office): self-certification of enrolment, health insurance and documents demonstrating that you have the financial means to support yourself.

Professors or researchers from non-EU countries

If you are a professor or researcher from outside the EU and you will be staying in Italy for more than 3 months, you will be supported by the Counseling and Welcome Unit to request the authorization to release the visa if necessary (see the dedicated tab) and the residence permit. The procedure requires the following steps:

  1. Appointment in the Prefecture and residence permit request at the Poste Office. The appointment will be fixed within 8 days of arrival in Italy by the Counseling and Welcome Unit. The teacher and any family members will be accompanied to the appointment.
  2. Appointment at the police headquarter. The teacher must go to the Police Headquarters (Questura) and deliver four passport-size photographs with a white background and copies of the following documents:

    • working contract
    • registered rent contract
    • health insurance enrolment

    During the appointment the fingerprints will be taken.

  3. The teacher will receive an SMS to the number provided at the appointment in the Prefecture when his permit is ready for collection. The teacher will be able to collect the card at the time and date indicated in the SMS. If you are unable to go to the Police Headquarters at the indicated time, we recommend consulting the website "Ritiro permessi pronti" in order to know when the card can be collected.
  4. The teacher will send a copy of his residence permit (front and back) to  internationalstaff@unive.it.

Healthcare

Italy has a public health system called National Health Service (SSN), administered by the regions. It is divided, in the Veneto regions, into ULSS companies (Local Social Health Units).
Consult the information on the ULSS of Venice (ULSS3), Padua (ULSS6) and Treviso (ULSS2). 

Healthcare assistance in Venice

If you are not feeling well and need to see a doctor, you can refer to one of the General Practitioners of any Healthcare District in the area of the Azienda Sanitaria n°12 Veneziana (ULSS 12) or to the one that is assigned to you if you enrol voluntarily to the Regional Health Service.

In case of emergency, you can go to the First Aid section of Venice Hospital at “SS. Giovanni e Paolo” Hospital in Venice, Castello 6777 (public boat service: line no. 41 or 52, waterbus lines n. 41, 51, 52) or Ospedale dell'Angelo in Mestre (via Paccagnella n 11; bus H1, H2 from Mestre; bus 80H from Venice).

Do not forget to bring with you:

  • ID or passport;
  • EHIC card or the form that the Health District has given to you or, alternatively, a valid Health Insurance or your Health Card if you have already enrolled to the Regional Health System.

In case of emergency, dial the free number 118.

Pharmacies and medicines

Normally, pharmacies follow a commercial schedule, however there are a few 24-hour pharmacies open in case of emergency.

If you are undergoing a special treatment, remember to check the availability of your medicine and to bring your prescription with you to the pharmacy.

List of pharmacies in Venice.

Administrative offices - ULSS 12 Venice:

  1. Distretto Sociosanitario (Health District) n° 1, Dorsoduro 1454, Venice - tel. +39 041 529 4920 - Monday > Friday 8.30 AM > 11.30 AM
  2. Distretto Sociosanitario (Health District) n° 2, Piazzale Ravà 1, Lido - tel. +39 041 529 5126 / 5133 - Monday, Tuesday, Friday 8.30 AM > 11.30 AM; Wednesday 2 PM > 4 PM
  3. Distretto Sociosanitario (Health District) n° 3, via Cappuccina 129, Venezia Mestre - tel. +39 041 260 8168 / 8169 - Monday, Tuesday, Friday 8.30 AM > 11.30 AM; Tuesday, Thursday 2.30 PM > 3.30 PM
  4. Distretto Sociosanitario (Health District) n° 4, via Triestina, Mestre Favaro Veneto - tel. +39 041 635 463 - Monday > Friday 9 AM > 12 PM; Tuesday, Thursday 2.30 PM > 4.00 PM

Stays of less than 90 days

Professors or researchers from extra-UE countries, EEA and Switzerland

Citizens of the European Union, EEA (Iceland, Liechtenstein and Norway) and Switzerland present on Italian territory for stays of less than 90 days can choose one of the following options:

  • Benefit of health care in Italy if you have a EHIC (European Health Insurance Card). FAQs regarding the EHIC.
    Some non-urgent procedures may not be covered or involve the payment of a fee.
  • Hold a private health insurance valid in Italy.

Professors or researchers from extra-UE countries that have entered into bilateral agreements or conventions with Italy

Citizens of countries that have entered into bilateral agreements or conventions with Italy (Australia, Brazil, Bosnia Herzegovina, Croatia, Montenegro, Monaco, Republic of San Marino, Serbia) can benefit, upon presentation of a certificate, of the extension of the health coverage of the country of origin to Italy.

  • Australia – Medicare Card (valid for 6 months after the start of your stay in Italy)
  • Brazil - I/B 2 Certificate
  • Croatia – 111 Certificate
  • Bosnia Herzegovina, Macedonia, Serbia and Montenegro – OBR7 Certificate
  • Principality of Monaco – I/MC 8 Certificate
  • Republic of San Marino – I/SMAR 8 Certificate

These certificates have to be delivered to the Health District before applying for health care. The Health District in turn will give you a specific certificate, that will be useful anytime you need health care. These forms do not cover the costs of private health care, but allow you to obtain urgent health services, especially during your stay in Italy, in the public health centers. If you need planned health care, it is necessary to have a specific Certificate released by your country. As an alternative to all the certificates cited above, it is possible to voluntary subscribe to the Regional Health Service following the procedures described below.

Professors or researchers from third countries

For non-EU citizens present on Italian territory for stays of less than three months, registration to the National Health Service is not permitted (except for those who have specific types of residence permits); they can take advantage of urgent hospital services (first aid, on an outpatient basis, in an ordinary hospitalization or day hospital), for which the relative rates must be paid at the time of discharge. Healthcare rates are determined by the Regions.

The stipulation of a private health insurance valid in Italy is suggested.

Stays longer than 90 days

Citizens from countries within and outside the European Union present on the Italian territory for stays longer than 90 days, according to their contract, have the possibility to benefit from health insurance in the following ways.

If your contract includes the payment of the personal income tax (IRPEF) in Italy (i.e. associate professor, non-tenured and tenure-track assistant professors (RTDa, RTDb) etc.), you are entitled to:

  •  Compulsory registration (free of charge) to the National Health Insurance

If your contract doesn’t include the payment of the personal income tax (IRPEF) in Italy (i.e. research fellowship) you can choose one of the following options:

  • Voluntary registration (upon payment) to the National Health Insurance
  •  The stipulation of a private health insurance valid in Italy

The Counseling and Welcome Unit ( internationalstaff@unive.it) supports professors and researchers in the procedures for registering with the National Health Insurance.


Accommodation

The Housing Office is a service made available by the Ca ’Foscari University. It offers help in finding affordable and suitable accommodation for users, by putting them in contact with student residences, private apartments, hotels or real estate agencies. The form to access the Housing Office services will be sent directly by Ca ’Foscari after the appointment of the teacher.

For more information visit the Housing and canteens webpage.


Travel with your family

Professors and researchers from outside the EU

If you come from a country outside the European Union and you have a visa for working purposes or mission purposes lasting no less than one year, a research visa or a long-term EU residence permit, you can obtain a residence permit for the following family members:

  • spouse (at least 18-years-old) even in the case of same-sex civil partnerships;
  • minor children also of the spouse or born out of wedlock, not married, provided that the other parent, if he exists, has given his consent;
  • dependent adult children, only in case of total disability;
  • dependent parents if they do not have other children in the country of origin or departure or if they are over 65 and the other children are unable to maintain them for serious and documented health reasons.

Residence Permit for Family Reasons

The residence permit for family reasons has the same duration as the residence permit of the applicant family member and is renewable together with the latter. It also allows:

  • performing subordinate or self-employed work (only above minimum age requirements)
  • the enrollment in the job placement lists
  • the enrollment in study or professional training courses.

For the entry into Italy of your family members you can follow different procedures. The Counseling and Welcome Unit ( internationalstaff@unive.it) can support your visa application for your family members and act as your delegate. However, remember that all the procedures described below require quite long times so it is necessary to start them well in advance (at least three months).

Accompanying Family Members

This procedure is used by the foreign citizen who is still abroad and intends to obtain a visa for his family members so as to enter Italy together with his family members. To obtain a visa for family members, the applicant must obtain a nulla osta for family members (an authorization to issue a visa issued by the Prefecture of Venice).

Attention: After obtaining the teacher obtains his visa, it takes about three months to obtain the visa of the family members. It is therefore necessary to start the procedure for obtaining the teacher's visa well in advance of the scheduled date of entry into Italy.

Minimum requirements::

  • Documentation proving the family bond;
  • Authorization approval form in favor of members of the Counseling and Welcome Unit translated and legalized by the Italian consular diplomatic representation abroad (You can find more information about translation, legalization in this page;
  • Accommodation contract and Dwelling Suitability Certificate: the applicant must demonstrate the availability of accommodation in Italy in compliance with the dwelling suitability requirements established by the Municipality where he intends to move (Dwelling Suitability requirements, Municipality of Venice).
    The Dwelling Suitability Certificate is not required for researchers.
  • Income: the applicant must demonstrate an income not lower than the annual amount of the social allowance (for example, for 2019 equal to 5,953 euros per year, or 457 euros per month), increased by half of the resulting figure for each family member to be reunited. For the reunification of two or more children under the age of 14, a minimum income of at least double the annual amount of the social allowance is required in any case.

The Counseling and Welcome Unit will:

  • complete the online application for the nulla osta for family members at the Immigration Desk (SUI) at the Prefecture of Venice and act as a delegate for the applicant
  • keeping contacts with the Prefecture
  • assist the professor’s family members in obtaining a visa
  • once in Italy, the office will make an appointment and accompany the professor and his family members to the SUI and assist them in the residence permit request.

Family Reunion (Ricongiungimento Familiare)

This procedure is used by the foreign citizen who is in Italy, has already obtained the residence permit card and intends to obtain a visa for his family members. To obtain a visa for family members, the applicant must obtain a nulla osta for family reasons (an authorization to issue a visa issued by the Prefecture of Venice).

Attention:in some provinces, the time for obtaining a residence permit card can be extremely long. It is advisable to take into account the average time of issue of the residence permit before undertaking this procedure

Minimum requirements::

  • Documentation proving the family bond translated and legalized by the Italian consular diplomatic representation abroad (You can find more information about translation, legalization in this page;
  • Accommodation contract and Dwelling Suitability Certificate: the applicant must demonstrate the availability of accommodation in Italy in compliance with the dwelling suitability requirements established by the Municipality where he intends to move (Dwelling Suitability requirements, Municipality of Venice).
    The Dwelling Suitability Certificate is not required for researchers.
  • Income: the applicant must demonstrate an income not lower than the annual amount of the social allowance (for example, for 2019 equal to 5,953 euros per year, or 457 euros per month), increased by half of the resulting figure for each family member to be reunited. For the reunification of two or more children under the age of 14, a minimum income of at least double the annual amount of the social allowance is required in any case;

The Counseling and Welcome Unit will:

  • complete the online application for the nulla osta for family members at the Immigration Desk (SUI) at the Prefecture of Venice and act as a delegate for the applicant
  • keeping contacts with the Prefecture
  • assist the professor’s family members in obtaining a visa
  • once in Italy, the office will make an appointment and accompany the professor and his family members to the SUI and assist them in the residence permit request.

Last update: 21/10/2020