Erasmus+ study programme

To ensure that you are properly prepared for your Erasmus+ study experience and make sure that you meet the partner university's language requirements, Ca' Foscari offers you the following options: 

• OLS Test and course (see section "Before Leaving")
• Courses offered by the University Language Centre - CLA [ITA]. 
  

If none of these options is suitable for you or if you are required to submit a specific linguistic certification, you can address an institution external to the University.

It is your responibility to verify which certifications are accepted by the host university. In case of doubt about the accepted documentation, please contact the Erasmus office of your host university.

If you just need a declaration issued by Ca' Foscari, you can send us proof of your language level via email to  erasmusout@unive.it so that we can provide you with the requested document.

ATTENTION: we remind you that you will need to provide proof of your language level within the terms established by the host university. The host university might reject your application in case you do not meet the entry requirements.

Mobility period

• LONG-TERM MOBILITY: it cannot last for less than 60 days and must not exceed 12 months. Exceptions to the minimum duration can be made only in case the partner university confirms that the official term lasts for less than 60 days;
• SHORT-TERM MOBILITY FOR PhD STUDENTS: it cannot last for less than 5 days and exceed 30 days;
• A virtual mobility period can be combined with all mobilities, provided that the host university agrees;
• It must take place between 01/07/2022 and 30/09/2023;
• It must take place without interruption.

Nomination Procedure

The Mobility Unit will submit your details to the host university and will inform you.

Application Procedure

After the nomination, check the application procedures and deadlines for incoming Erasmus students on your host university website. It is your responsibility to prepare and submit the necessary documentation within the deadlines established by the host university, which might turn down your application if you fail to submit the documents on time. 

Travel documents

ID or passport
Check that your ID or passport are valid for the entire mobility period. Some non-EU countries participating in the Programme (like Turkey) require an entry visa, which must be applied for in advance at the host country’s embassy/consulate in Italy.
For more information, please see www.viaggiaresicuri.it.

Health insurance 
Contact your local health authority (ASL) to find out if your European Health Insurance Card (EHIC) entitles you to healthcare in your chosen destination country or whether you require supplementary health insurance. For detailed information on all countries see the website of the Ministry of Health.

If you are a NON-EU citizen
Please, make sure well in advance:

• that you hold all the travel documents required to enter and stay in the country of your mobility, by contacting the host institution to receive information concerning the necessary documents for your stay in the country (immigration policies may vary from country to country);
• to apply for the necessary documents by contacting the competent authorities (consider that the application procedures for travel documents may take more than 90 days);
• that you hold a valid Italian stay permit when you return to Italy.

The Immigration Team is available for support ( immigrationteam@unive.it)

Online Learning Agreement (OLA)

Before signing the Grant Agreement, you will have to fill in the Online Learning Agreement (OLA), a document listing all the activities you will carry out during your mobility and their recognition at Ca' Foscari upon your return.

In order to fill in your OLA:

• check the website of the host university and find the modules that can be compatible with your study plan, as per the agreement you have been selected for;
• get in contact with your academic coordinator at Ca' Foscari (Departmental Coordinator) to propose them a draft of the document;
• after your Departmental Coordinator has agreed on the activities to be included in your OLA, fill it in online, in order to get it signed by both coordinators

Learning Agreement for Research Activities

If you plan to carry out research activities for your thesis, you can fill in the Learning Agreement for Research Activities only in addition to the OLA. If you are a PhD student, you can fill in the Learning Agreement for Research Activities only.

In this document, you will have to describe the research activities you will carry out during your Erasmus+ mobility, as agreed with your thesis supervisor at Ca’ Foscari.

N.B you do not need to be assigned a tutor by the host university: you can carry out the research activity independently.

Grant Agreement

Before leaving, you must sign a Grant Agreement otherwise your mobility cannot start. You will be contacted via email by the International Office- Mobility Unit to be informed about the date and procedures to sign the agreement.

Online Linguistic Support

You might be required to very online your language proficiency. The Mobility Unit will contact you to provide you with further information.

Info: https://erasmusplusols.eu/en/

Standard of Safety at Destination

Read carefully the information available at www.viaggiaresicuri.it and inquire about the general standard of safety of your destination. 

You must sign the disclaimer for international mobility before your departure.

During your mobility remember to:

• send us the necessary documents via email ( erasmusout@unive.it);
• regularly check your institutional email account (student’s number@stud.unive.it);
• respect all the procedures and deadlines and contact the International Office - Mobility Unit promptly in case of any problems regarding your mobility.

Confirmation of Arrival

Fill in and have the Erasmus Office of the host university sign the confirmation of arrival. Send it within 7 days from the beginning of your mobility to  erasmusout@unive.it.

If you combine a period of virtual mobility with a perdiod of physical mobility, fill in and send the certificate of beginning of virtual activities.

Changes to the Learning Agreement

You must complete them within 30 days from the beginning of classes.

Internship during the Erasmus+ mobility for studies

You may undertake an internship during your Erasmus+ study programme. Remember that:

• it must not last for more than 2 month;
• it must be included in your OLA;
• it must be carried out under the patronage of the host university;
• at the end of the traineeship, the host institution must issue a report of the activities that you carried out, including their duration (days and hours) and a final evaluation.

Request for extension

If you wish to extend your mobility period, you must do the following at least one month before the date of expected return as per your Grant Agreement:

• fill in the Extension of the mobility period form;
• fill in the changes to the OLA to add the activities that you wish to carry out during the extension period, if you decide to request an extension for an entire semester
• get the form signed and send them via email to the International Office - Mobility Unit ( erasmusout@unive.it).

Confirmation of departure

At the end of your Erasmus+ mobility period, please get the confirmation of departure signed by your host university and send it to  erasmusout@unive.it as soon as possible. The date indicated in the confirmation of departure must correspond to the date of actual conclusion of the academic activities at the host institution.

If you conclude your mobility with a virtual period, fill in the certificate of conclusion of virtual activites.

Transcript of records (ToR)

The Transcript of Records (document that certifies the activities carried out) is issued by the host university and sent either to you or to the mobility unit. If you receive it, send it to  erasmusout@unive.it.

The ToR is usually issued approximately one month after the end of the mobility.

You can start again activites at Ca' Foscari starting from the day following the date certified in your confirmation of departure/certificate of conclusion of virtual activities.You can start again activites at Ca' Foscari starting from the day following the date certified in your confirmation of departure/certificate of conclusion of virtual activities.

Recognition of exams

As soon as the Mobility Unit receives your ToR, you will receive instructions about the credit recognition procedure.

The conversion of exams must be carried out according to the Recognition of Study- abroad Periods section of the website.

Please remember that:

• It is not possible to refuse the exam grades featured as passed into the Transcript of Records;
• It is not possible to carry out the recognition of partial exams at Ca' Foscari. In case you only pass some of the components needed for the recognition of a single exam at Ca' Foscari, those components will be registered with their original title as extra credits within the limits imposed by your study plan;
• It is not possible to recognise exams that are not included both in the Transcript of Records and in the OLA. 

In order to allow the International Office - Mobility Unit to submit the Final Report of the Programme, you must submit all the documentation regarding your mobility by 10/10/2023.

Participant Report (EU SURVEY)

At the end of the credit recognition procedure, you will be requested to complete your Individual Participant Report (EU SURVEY).

Buddy programmes and student associations

The Buddy programmes offer a helping hand and an opportunity for language and cultural exchange between international and Ca’ Foscari students. After your return, you can continue to enjoy an international university experience by participating in the Ca’ Foscari Buddy Programme or by joining one of the student associations at our university.

For more information, go to the section of the website dedicated to Buddy Programmes and to student associations.

Mobility period

Remember that your mobility period at the host university must:

• last for a minimum of 90 days and a maximum of 12 months. Exceptions to the minimum duration (90 days) can be made only in case the partner university declares that the official term lasts for less than the expected minimum duration;
• take place between 01/06/2021 and 30/09/2022;
• take place without interruption;
• may be reduced only for reasons of force majeure supported by documentation, upon approval of both universities. The mobility period must still last for at least 90 days except for the above-mentioned case;
• may be extended; to find out how, see the section “During your mobility”.

Documentation required by your host university (application procedure)

Check the application procedure and deadlines for incoming Erasmus students on your host university website. It is your responsibility to prepare and submit the necessary documentation within the deadlines established by the host university. Before submitting your application to the partner university, you will have to be notified via email about your nomination by the International Office - Mobility Unit (nomination procedure). Priority may be given to nominations of students leaving in the first semester and, in any case, to nominations whose deadline is tighter.

Remember we are happy to help you in preparing your documentation. Just contact the International Office – Mobility Unit via phone or email or book an appointment.

Travel documents

ID or passport
Check that your ID or passport are valid for the entire mobility period. Some non-EU countries participating in the Programme (like Turkey) require an entry visa, which must be applied for in advance at the host country’s embassy/consulate in Italy.
For more information, please see www.viaggiaresicuri.it.

Health insurance 
Contact your local health authority (ASL) to find out if your European Health Insurance Card (EHIC) entitles you to healthcare in your chosen destination country or whether you need supplementary health insurance. For detailed information on all countries see the website of the Ministry of Health.

Permit of Stay (for extra- EU students)
If you are a Degree- Seeker student with a permit of stay, make sure that it is valid for travelling in the country of destination and that it is not expiring during the mobility period. It is your responsibility to get in contact with the International Office – Mobility Unit in order to receive the necessary support. 

Online Learning Agreement (OLA)

Before signing the Grant Agreement, you will have to sign the Online Learning Agreement (OLA)that is a document listing all the activities you will carry out during your mobility and their recognition at Ca' Foscari upon your return.

In order to prepare your OLA you must:

• check the website of the host university and find the modules that can be compatible with your study plan, as per what specified for each destination;
• get in contact with your academic coordinator at Ca' Foscari (Departmental Coordinator) in order to submit a draft proposal of your OLA;
• after your academic coordinator at Ca' Foscari has approved your poposal, create your OLA through the online platform, so that it can be signed by your academic coordinators at Ca' Foscari and at the host university.

More information about the OLA platform will be provided by the International Office - Mobility Unit

Learning Agreement for Research Activities

If you are a BA or MA student, you can fill in the Learning Agreement for Research Activities only in addition to the Learning Agreement for Studies. If you are a PhD student, you can fill in only the Learning Agreement for Research Activities.

In this document, you will have to describe the research activities you will carry out during your Erasmus+ mobility, as agreed with your thesis supervisor at Ca’ Foscari.

The document must be signed by you, your thesis supervisor and by your Erasmus+ academic coordinators and must be sent via email to the International Office – Mobility Unit.

N.B you do not need to be assigned a tutor by the host university: you can carry out the research activity independently.

Grant Agreement

Before leaving, you must sign your Grant Agreement, without which your mobility cannot start. The International Office- Mobility Unit will inform you about the date and procedures for signing the document. 

Online Linguistic Support

You might be asked to take an online language test before the mobility. The International Office - Mobility Unit might contact you as soon as further instructions are provided by the Italian Erasmus+ National Agency INDIRE.

Standard of Safety at Destination

Read carefully the information available at www.viaggiaresicuri.it and inquire about the general standard of safety of your destination. 

You will need to read, sign and send to the International Office-Mobility Unit, the disclaimer for international mobility.

During your mobility remember to:

• send us the necessary documents via email ( erasmusout@unive.it). You must not send us the originals, but always keep them for precaution;
• regularly check your institutional email account (student’s number@stud.unive.it);
• respect all the procedures and deadlines and contact the International Office - Mobility Unit promptly in case of any problems regarding your mobility.

Confirmation of Arrival

When registering as an Erasmus+ student, fill in and have the Erasmus Office of the host university sign the confirmation of arrival. Send it as soon as possible (and in any case within 7 days from the beginning of the activities abroad) to the International Office- Mobility Unit via email ( erasmusout@unive.it).

The date on the confirmation of arrival cannot be prior to the starting date stated on your Grant Agreement.

Changes to the OLA

In case you need to modify your OLA, you can use the OLA platform. The changes must be signed by both your academic coordinators and must be sent to our office within 30 days from the start of your courses.

If you are not able to respect this deadline, please get in touch with us immediately ( erasmusout@unive.it). 

Internship during the Erasmus+ mobility for studies

As described in the Call for Applications, you may undertake an internship during your Erasmus+ mobility for studies. Remember that:

• you will be able to carry out the internship during your mobility period, as for your Grant Agreement, including periods of extension requested as described below;
• you must include the activity in your OLA;
• the traineeship must be carried out under the patronage of the host university. This means that NO agreement between Ca' Foscari and the institution where the traineeship will be carried out at must be sealed;
• at the end of the traineeship, the host institution must issue a report of the activities that you carried out, including their duration (days and hours) and a final evaluation.

Request for extension

If you wish to extend your mobility period, you must do the following at least one month before the date of expected end of mobility as per your Grant Agreement:

• fill in the Extension of the mobility period form;
• if you wish to extend your one- semester mobility for another term, you will have to change your OLA and add the activities that you wish to carry out during the extension period. 
• get the form signed and send it via email to the International Office - Mobility Unit ( erasmusout@unive.it).

The period of extension may be financed with Erasmus+ EU funds and/or University funds provided the financial availability, in accordance with art. 6 of the 2021-2022 Erasmus+ Study Programme Call for applications.

Confirmation of departure

At the end of your Erasmus+ mobility period, please fill in the Confirmation of Departure and have it signed by the Erasmus Office at your host university. Then, send it to the International Office- Mobility Unit at Ca’ Foscari via email ( erasmusout@unive.it).

The date stated on the document must correspond to the last day of academic activities at the host university and must not be later than the mobility end date stated in your Grant Agreement.

Transcript of records

At the end of their Erasmus+ period, some universities provide students with a Transcript of Records directly. If this is not the case, ask the relevant office at your host university to send this certificate to the International Office-Mobility Unit via email ( erasmusout@unive.it). Remember that it is your responsibility to ensure that the Transcript of Records is sent to Ca' Foscari. 
The Transcript is usually issued approximately one month after the end of the mobility period.

If you plan to graduate immediately after the end of your mobility, please make sure that the Transcript is issued on time, according to Ca' Foscari deadlines and inform the International Office -Mobility Unit as soon as possible. 

You will be able to carry out academic activities at Ca' Foscari starting from the day following the date of conclusion of your mobility written on your Confirmation of Departure.

Recognition of exams

If the host institution has sent you the Transcript of Records, send it to the International Office- Mobility Unit ( erasmusout@unive.it) as soon as possible. 
As soon as we receive the document, we will contact you to inform you about the exams recognition procedure. 

The conversion of exams must be carried out according to the Recognition of Study- abroad Periods section of the website.

Once we receive the Credit Recognition form signed by your academic coordinator, we will forward it to the Student Administration Unit so that the exams can be registered into your online booklet (libretto).

Please remember that:

• It is not possible to refuse the exam grades featured as passed into the Transcript of Records;
• It is not possible to carry out the recognition of partial exams at Ca' Foscari. In case you only pass some of the components needed for the recognition of a single exam at Ca' Foscari, those components will be registered with their original title as extra credits within the limits of your study plan;
• exams not included in both your Transcript of Records and OLA will not be recognised. The titles of the exams and their credits must be the same in all documents, otherwise they will not be recognised.

In order to allow the International Office - Mobility Unit to submit the Final Report of the Programme, you must submit all the documentation regarding your mobility by 03/10/2022.

Participant Report (EU SURVEY)

At the end of the credit recognition procedure, you will be requested to complete your Individual Participant Report (EU SURVEY). This will be activated for you by the International Office - Mobility Unit, which wil inform you via email as soon as the survey is available.

Buddy programmes and student associations

The Buddy programmes offer a helping hand and an opportunity for language and cultural exchange between international and Ca’ Foscari students. After your return you can continue to enjoy an international university experience by participating in the Ca’ Foscari Buddy Programme or by joining one of the student associations at our university.

For more information go to the section of the website dedicated to Buddy Programmes and to student associations.