Erasmus+ study programme

To ensure that you are properly prepared for your Erasmus+ study experience and make sure that you meet the partner university's language requirements, Ca' Foscari offers you the following options:

• Courses offered by the University Language Centre - CLA [ITA]. 
  

If the CLA courses are not suitable for you or if you are required to submit a specific linguistic certification, you can address an institution external to the University.

It is your responibility to verify which certifications are accepted by the host university. In case of doubt about the accepted documentation, please contact the Erasmus office of your host university.

If you just need a declaration issued by Ca' Foscari, you can send us proof of your language level via email to  erasmusout@unive.it so that we can provide you with the requested document.

ATTENTION: we remind you that you will need to provide proof of your language level within the terms established by the host university. The host university might reject your application in case you do not meet the entry requirements.

Mobility period

Remember that your mobility period at the host university must:

• LONG-TERM MOBILITY: it cannot last for less than 60 days and must not exceed 12 months. Exceptions to the minimum duration can be made only in case the partner university confirms that the official term lasts for less than 60 days;
• SHORT-TERM MOBILITY for PhD STUDENTS: it cannot last for less than 5 days and exceed 30 days;
• take place between 01/06/2021 and 30/09/2022;
• A virtual mobility period can be comined with all mobilities, provided that the host university agrees;
• It must take place between 15/07/2023 and 31/07/2024;
• It must take place without interruption.

Nomination procedure

The Mobility Unit will submit your details to the host university and will inform you.

Application procedure

After the nomination, check the application procedure and deadlines for incoming Erasmus students on your host university website. It is your responsibility to prepare and submit the necessary documentation within the deadlines established by the host university, which mjight turn down your application if you fail to submit the documents on time. 

Travel documents

ID or passport
Check that your ID or passport are valid for the entire mobility period. Some non-EU countries participating in the Programme (like Turkey) require an entry visa, which must be applied for in advance at the host country’s embassy/consulate in Italy.
For more information, please see www.viaggiaresicuri.it.

Health insurance 
Contact your local health authority (ASL) to find out if your European Health Insurance Card (EHIC) entitles you to healthcare in your chosen destination country or whether you need supplementary health insurance. For detailed information on all countries see the website of the Ministry of Health.

If you are a NON-EU citizen 
Please, make sure well in advance:

• that you hold all the travel documents required to enter and stay in the country of your mobility, by contacting the host institution to receive information concerning the necessary documents for your stay in the country (immigration policies may vary from country to country);
• to apply for the necessary documents by contacting the competent authorities (consider that the application procedures for travel documents may take more than 90 days);
• that you hold a valid Italian stay permit when you return to Italy.

The Immigration Team is available for support ( immigrationteam@unive.it)

Online Learning Agreement (OLA)

Before signing the Grant Agreement, you will have to sign the Online Learning Agreement (OLA)that is a document listing all the activities you will carry out during your mobility and their recognition at Ca' Foscari upon your return.

In order to prepare your OLA you must:

• check the website of the host university and find the modules that can be compatible with your study plan, as per what specified for each destination;
• get in contact with your academic coordinator at Ca' Foscari (Departmental Coordinator) in order to submit a draft proposal of your OLA;
• after your academic coordinator at Ca' Foscari has approved your poposal, create your OLA through the online platform, so that it can be signed by your academic coordinators at Ca' Foscari and at the host university.

More information about the OLA platform will be provided by the International Office - Mobility Unit

Learning Agreement for Research Activities

If you plan to carry out research activity for your thesis, you can dill in the Learning Agreement for Research Activities only in addition to the OLA. If you are a PhD student, you can fill in the Learning Agreement for Research Activities only.

In this document, you will have to describe the research activities you will carry out during your Erasmus+ mobility, as agreed with your thesis supervisor at Ca’ Foscari.

N.B you do not need to be assigned a tutor by the host university: you can carry out the research activity independently.

Grant Agreement

Before leaving, you must sign your Grant Agreement, otherwise your mobility cannot start. You will be contacted via e-mail by the Mobility Unit to be informed about the date and procedures to sign the agreement.

Online Linguistic Support

You will be required to take an online language test before the mobility. The Mobility Unit will contact you to provide you with further information.

Standard of Safety at Destination

Read carefully the information available at www.viaggiaresicuri.it and inquire about the general standard of safety of your destination. 

During your mobility remember to:

• send us the necessary documents via email ( erasmusout@unive.it);
• regularly check your institutional email account (student’s number@stud.unive.it);
• respect all the procedures and deadlines and contact the International Office - Mobility Unit promptly in case of any problem regarding your mobility.

Confirmation of Arrival

Fill in and have the Erasmus Office at the host university sign the Confirmation of Arrival. Send it within 7 days from the beginning of your mobility to  erasmusout@unive.it.

If you combine a period of virtual mobility with a period of physical mobility, fill in and send the Certificate of Beginning of Virtual Activities

Changes to the OLA

You must complete them within 30 days from the beginning of classes.

Internship during the Erasmus+ mobility for studies

You may undertake an internship during your Erasmus+ mobility for studies. Remember that:

• it must not last for more than 2 months;
• it must be included in your OLA;
• it must be carried out under the patronage of the host university;
• at the end of the traineeship, the host institution must issue a report of the activities that you carried out, including their duration (days and hours) and a final evaluation.

Request for extension

If you wish to extend your mobility period, you must do the following at least one month before the date of expected return, as per your Grant Agreement:

• fill in the Extension of the mobility period form;
• fill in the changes to the OLA to add the activities that you wish to carry out during the extension period, if you decide to request an extension for an entire semester; 
• get the form signed and send it via email to the International Office - Mobility Unit ( erasmusout@unive.it).

Confirmation of departure

At the end of your Erasmus+ mobility period, please get the Confirmation of Departure signed by your host university and send it to  erasmusout@unive.it as soon as possible.

The date indicated in the Confirmation of Departure must correspond to the date of actual conclusion of your academic activities at the host institution.

If you conclude your mobility with a virtual period, fill in the Certificate of Conslusion of Virtual Activities.

Transcript of records (ToR)

The Trasncript of Records (a document that certifies the activities carried out) is issued by the host university and sent either to you or to the Mobility Unit. If you receive it, send it to  erasmusout@unive.it.

The Tor is usually issued approximately one month after the end of the mobility period.

You can start again activities at Ca' Foscari starting from the day following the date certified on your Confirmation of Departure/Certificate of Conclusion of Virtual Activities.

Recognition of exams

As soon as the Mobility Unit receives your ToR, you will receive instructions about the credit recognition procedure. 

The conversion of exams must be carried out according to the Recognition of Study- abroad Periods section of the website.

Please remember that:

• It is not possible to refuse the exam grades featured as passed into the Transcript of Records;
• It is not possible to carry out the recognition of partial exams at Ca' Foscari. In case you only pass some of the components needed for the recognition of a single exam at Ca' Foscari, those components will be registered with their original title as extra credits within the limits imposed by your study plan;
• It is not possible to recognise exams  that are not included in both your Transcript of Records and OLA.

In order to allow the International Office - Mobility Unit to submit the Final Report of the Programme, you must send all the documentation regarding your mobility by 11/08/2024.

Participant Report (EU SURVEY)

At the end of the credit recognition procedure, you will be requested to complete your Individual Participant Report (EU SURVEY). 

Buddy programmes and student associations

The Buddy programmes offer a helping hand and an opportunity for language and cultural exchange between international and Ca’ Foscari students. After your return you can continue to enjoy an international university experience by participating in the Ca’ Foscari Buddy Programme or by joining one of the student associations at our university.

For more information go to the section of the website dedicated to Buddy Programmes and to student associations.

Mobility period

• LONG-TERM MOBILITY: it cannot last for less than 60 days and must not exceed 12 months. Exceptions to the minimum duration can be made only in case the partner university confirms that the official term lasts for less than 60 days;
• SHORT-TERM MOBILITY FOR PhD STUDENTS: it cannot last for less than 5 days and exceed 30 days;
• A virtual mobility period can be combined with all mobilities, provided that the host university agrees;
• It must take place between 01/07/2022 and 30/09/2023;
• It must take place without interruption.

Nomination Procedure

The Mobility Unit will submit your details to the host university and will inform you.

Application Procedure

After the nomination, check the application procedures and deadlines for incoming Erasmus students on your host university website. It is your responsibility to prepare and submit the necessary documentation within the deadlines established by the host university, which might turn down your application if you fail to submit the documents on time. 

Travel documents

ID or passport
Check that your ID or passport are valid for the entire mobility period. Some non-EU countries participating in the Programme (like Turkey) require an entry visa, which must be applied for in advance at the host country’s embassy/consulate in Italy.
For more information, please see www.viaggiaresicuri.it.

Health insurance 
Contact your local health authority (ASL) to find out if your European Health Insurance Card (EHIC) entitles you to healthcare in your chosen destination country or whether you require supplementary health insurance. For detailed information on all countries see the website of the Ministry of Health.

If you are a NON-EU citizen
Please, make sure well in advance:

• that you hold all the travel documents required to enter and stay in the country of your mobility, by contacting the host institution to receive information concerning the necessary documents for your stay in the country (immigration policies may vary from country to country);
• to apply for the necessary documents by contacting the competent authorities (consider that the application procedures for travel documents may take more than 90 days);
• that you hold a valid Italian stay permit when you return to Italy.

The Immigration Team is available for support ( immigrationteam@unive.it)

Online Learning Agreement (OLA)

Before signing the Grant Agreement, you will have to fill in the Online Learning Agreement (OLA), a document listing all the activities you will carry out during your mobility and their recognition at Ca' Foscari upon your return.

In order to fill in your OLA:

• check the website of the host university and find the modules that can be compatible with your study plan, as per the agreement you have been selected for;
• get in contact with your academic coordinator at Ca' Foscari (Departmental Coordinator) to propose them a draft of the document;
• after your Departmental Coordinator has agreed on the activities to be included in your OLA, fill it in online, in order to get it signed by both coordinators

Learning Agreement for Research Activities

If you plan to carry out research activities for your thesis, you can fill in the Learning Agreement for Research Activities only in addition to the OLA. If you are a PhD student, you can fill in the Learning Agreement for Research Activities only.

In this document, you will have to describe the research activities you will carry out during your Erasmus+ mobility, as agreed with your thesis supervisor at Ca’ Foscari.

N.B you do not need to be assigned a tutor by the host university: you can carry out the research activity independently.

Grant Agreement

Before leaving, you must sign a Grant Agreement otherwise your mobility cannot start. You will be contacted via email by the International Office- Mobility Unit to be informed about the date and procedures to sign the agreement.

Online Linguistic Support

You might be required to very online your language proficiency. The Mobility Unit will contact you to provide you with further information.

Info: https://erasmusplusols.eu/en/

Standard of Safety at Destination

Read carefully the information available at www.viaggiaresicuri.it and inquire about the general standard of safety of your destination. 

You must sign the disclaimer for international mobility before your departure.

During your mobility remember to:

• send us the necessary documents via email ( erasmusout@unive.it);
• regularly check your institutional email account (student’s number@stud.unive.it);
• respect all the procedures and deadlines and contact the International Office - Mobility Unit promptly in case of any problems regarding your mobility.

Confirmation of Arrival

Fill in and have the Erasmus Office of the host university sign the confirmation of arrival. Send it within 7 days from the beginning of your mobility to  erasmusout@unive.it.

If you combine a period of virtual mobility with a perdiod of physical mobility, fill in and send the certificate of beginning of virtual activities.

Changes to the Learning Agreement

You must complete them within 30 days from the beginning of classes.

Internship during the Erasmus+ mobility for studies

You may undertake an internship during your Erasmus+ study programme. Remember that:

• it must not last for more than 2 months;
• it must be included in your OLA;
• it must be carried out under the patronage of the host university;
• at the end of the traineeship, the host institution must issue a report of the activities that you carried out, including their duration (days and hours) and a final evaluation.

Request for extension

If you wish to extend your mobility period, you must do the following at least one month before the date of expected return as per your Grant Agreement:

• fill in the Extension of the mobility period form;
• fill in the changes to the OLA to add the activities that you wish to carry out during the extension period, if you decide to request an extension for an entire semester
• get the form signed and send them via email to the International Office - Mobility Unit ( erasmusout@unive.it).

Confirmation of departure

At the end of your Erasmus+ mobility period, please get the confirmation of departure signed by your host university and send it to  erasmusout@unive.it as soon as possible. The date indicated in the confirmation of departure must correspond to the date of actual conclusion of the academic activities at the host institution.

If you conclude your mobility with a virtual period, fill in the certificate of conclusion of virtual activites.

Transcript of records (ToR)

The Transcript of Records (document that certifies the activities carried out) is issued by the host university and sent either to you or to the mobility unit. If you receive it, send it to  erasmusout@unive.it.

The ToR is usually issued approximately one month after the end of the mobility.

You can start again activites at Ca' Foscari starting from the day following the date certified in your confirmation of departure/certificate of conclusion of virtual activities.

Recognition of exams

As soon as the Mobility Unit receives your ToR, you will receive instructions about the credit recognition procedure.

The conversion of exams must be carried out according to the Recognition of Study- abroad Periods section of the website.

Please remember that:

• It is not possible to refuse the exam grades featured as passed into the Transcript of Records;
• It is not possible to carry out the recognition of partial exams at Ca' Foscari. In case you only pass some of the components needed for the recognition of a single exam at Ca' Foscari, those components will be registered with their original title as extra credits within the limits imposed by your study plan;
• It is not possible to recognise exams that are not included both in the Transcript of Records and in the OLA. 

In order to allow the International Office - Mobility Unit to submit the Final Report of the Programme, you must submit all the documentation regarding your mobility by 20/10/2023.

Participant Report (EU SURVEY)

At the end of the credit recognition procedure, you will be requested to complete your Individual Participant Report (EU SURVEY).

Buddy programmes and student associations

The Buddy programmes offer a helping hand and an opportunity for language and cultural exchange between international and Ca’ Foscari students. After your return, you can continue to enjoy an international university experience by participating in the Ca’ Foscari Buddy Programme or by joining one of the student associations at our university.

For more information, go to the section of the website dedicated to Buddy Programmes and to student associations.