Erasmus+ study programme

You can participate in the call for applications for the Erasmus+ Programme for Study if you are a Ca’ Foscari student (of any nationality) regularly enrolled in:

• a Bachelor's Degree Programme:
  • if you are enrolled in the first year you shall have earned at least 12 university credits when you apply and you shall be enrolled in the second year on departure;
  • if you are enrolled in the second or third year you shall have earned at least 36 university credits when you apply; on departure you shall be enrolled to a Bachelor's or Master's degree programme for the a.y. 2018/201. If you plan to graduate in the autumn session, you shall program your Erasmus+ period for the second semester of a.y. 2018/2019, after you enrol in a Master's degree programme.

• a Master's Degree Programme: on departure you shall be enrolled at Ca’ Foscari University for the academic year in which your Erasmus+ mobility will take place (there are no prerequisites for a minimum number of ECTS);
• a PhD programme.

Furthermore, in order to submit your application you must have a good command of the language in which the course will be held, as requested by the host university, after verifying the destination university's website and the infosheet of each parter institution in the "Destinations" section. At this stage you will not need to attach any language certificate. You will only be asked to declare that you are aware of the language requirements imposed by the host institution.

For all the duration of your Erasmus+ mobility period, you must not receive any other EU scholarship for a period of study abroad and you must be regularly enrolled to a Bachelor's/Master's/PhD degree programme.

For students who have already participated in the LLP/Erasmus and Erasmus+ programme

During your whole university career, from the Bachelor's degree programme to the PhD degree, you will be able tom benefit from Erasmus more than once, for an overall period not exceeding 12 months for each study cycle. To verify that you have not already reached or surpassed the 12 months, all the Erasmus Placement or Erasmus for Study experiences will be considered, potentially undertaken under the LLP Erasmus and Erasmus+ programme.

The selection lists are published in the Personal Area of the university website within the deadline mentioned in the call. Make sure you check the selection lists regularly. Notifications of any delays in the publication of the selection lists will be notified on this webpage.

• If you are successful in your application for a destination, follow the instructions contained in the call for applications to accept your place.
  You will be invited to attend the information meeting to be held in the following weeks. You will receive an email with further information on the day and time in which it will take place.
• If your name appears in the reserve list, you do not have to accept your place. The International Relations Office will get in touch with you via email in case a place becomes available.
• If your name does not appear in the list, it means that your application was not correctly finalised or that it was not eligible for the destinations you applied to.

Mobility period and duration in months

Remember that your mobility period at the host university must comply with the following conditions:

• minimum of 90 days and maximum of 360 days;
• take place between 01/06/2017 and 30/09/2018;
• take place without interruption;
• may be reduced for reasons that may arise during the course of your mobility, supported by documentation and with the permission of your coordinator at the host university. The mobility period must still last at least 90 days; if you reduce the mobility period you may not request an extension later;
• may be extended; to find out how, see the section titled “Before your return”.

Calculation of montly duration
The minimum duration of Erasmus+ mobility is 90 days. The fractions of a month (individual days) will be paid in proportion. Students will only be paid for the days of the mobility effectively carried out and certified by the confirmation of mobility arrival and departure forms, according to the rules defined by article 4 of the call for applications and in the case that all the procedures specified in the call on this page are respected.

Duration in months
The minimum duration of an Erasmus+ mobility period is 90 days.

Contacts

Contacts at Ca' Foscari
The International Relations Office – Erasmus OUT will help you with all the organisational and administrative aspects of your Erasmus+ stay at Ca’ Foscari. If you have any questions about the contents of courses you will be attending or about transfer of credits, you should get directly in touch with your Ca’ Foscari Erasmus Coordinator.

Contacts at your host university
The Erasmus Office in your host university will be your main contact for all issues related to mobility (academic calendar, course programme, accommodation, etc).

Your contacts
From the moment that you accept your place, all communications from the Ca’ Foscari International Relations Office will be sent to your institutional account (student’s matriculation number@stud.unive.it). We advise checking it regularly.

Documentation required by your host university

Check the procedure and deadlines for incoming Erasmus students on your host university website. It is your responsibility to submit the necessary documentation within the deadlines established by the host university, which might turn down your application if the documents fail to arrive on time. Before proceeding with the application, you must wait to be copied into the email with which we will notify your name to the host university (appointment). We will proceed to send the candidate nomination within the deadlines imposed by the partner universities.

Remember we are happy to help with explanations and support in preparing documentation. Just contact the International Relations Office – Erasmus OUT.

Learning Agreement

Before leaving you will have to complete a Learning Agreement, which is the document listing the courses you would like to take when you are abroad and Ca’ Foscari’s requirements with regard to obtaining their recognition.

In order to prepare your Learning Agreement you must:

• go to the host university website and find modules that are compatible with your study plan;
• prepare a draft of your Learning Agreement; use Annex 1A for exams and/or Annex 1B for thesis research;
• make an appointment with the  Ca’ Foscari coordinator (Departmental Coordinator) to complete the agreement and get it signed;
• send the learning agreement to the host university to obtain the Departmental Coordinator's signature from the host institution;
• The documents to be used are those with the Ca’ Foscari letterhead. If the host university asks you to fill in a Learning Agreement with their letterhead, you must also receive approval and send the Ca’ Foscari Learning Agreement, because it contains details for the recognition of exams.

The original copy of the Learning Agreement must be submitted (via email or handed in) to the International Relations Office - Erasmus OUT when signing the funding contract. If you need to send it to the host university by post, remember to prepare two original copies.

Travel documents

ID or passport
Check that your ID or passport is valid for the entire mobility period. Some non-EU countries participating in the scheme (like Turkey) require an entry visa, which must be applied for in advance at the host country’s embassy/consulate in Italy.
For more information, please see www.viaggiaresicuri.it.

Health insurance 
Contact your local health authority (ASL) to find out if your European Health Insurance Card (EHIC) entitles you to healthcare in your chosen destination country or whether you require supplementary health insurance. For detailed information on all countries see the website of the Ministry of Health.

Ca' Foscari tuition fees

As an Erasmus student, at the moment of departure, you must be enrolled in Ca’ Foscari and you must have paid your tuition fees by the deadlines set down by the university.

Funding contract

Remember to schedule an appointment with the International Relations Office (Erasmus OUT) approximately 7 days before leaving, or less if your documentation is ready for submission. Remember to book the appointment to sign the contract well in advance (if you do not find available places at www.unive.it/lemieprenotazioni call the following number +39 041 234 7570 in advance and we will make an appointment outside of the usual office hours). Without appointment, it will not be possible to sign the contract.
The following documents/information are required for your funding contract:

• the original Learning Agreement signed by your Erasmus Coordinator (if you have already sent it to your host university, prepare a new copy and make sure you get the Coordinator to sign it before your appointment);
• the date on which lessons/induction is held at your host university;
• the IBAN of your Multiservice Card: remember you must activate your card in order to receive your Erasmus+ grant.

Online Linguistic Support

Before leaving or at the start of your mobility period (depending on the deadlines that you are given by Ca’ Foscari), you will be required to take the online language test required by the European Commission. For more information on these tests see erasmusplusols.eu/it/. The test does not replace any certification that may be required by your host university. During your mobility period you may also take an optional online language course. During the final month of the mobility you will be required to take another test allowing you to track the progress of your language skills.

Those that do not take both tests assigned to them will not receive the Erasmus+ Grant.

From June 2016, the online linguistic support will be available - as well as in English, French, Spanish, Italian, German and Dutch - in the following languages: Czech, Danish, Greek, Portuguese, Polish, Swedish.

The courses for these new languages will be available up until level A1, except Portuguese, which will be available up until level B2.

The course license is issued automatically by the system to students who reach levels ranging from A1 to B1 during the assessment procedure.

Students are expected to take the two evaluation tests before and after mobility (otherwise the grant will not be provided) and to follow the OLS course, whether assigned.

During your stay at the host university, remember to do the following:

• send us the necessary documents by email (  erasmusout@unive.it) or fax only (+39 041 234 7567). You must not send us the originals, but always keep them for precaution;
• regularly check your institutional email (student’s number@stud.unive.it): we will send all communications to that email account;
• any documents required must be drawn up on Ca’ Foscari headed paper. If your host university asks you to complete a Learning Agreement on its headed paper, you will still have to send the Learning Agreement to Ca’ Foscari for approval, because it contains the details necessary for the recognition of your exams.
• Respect all the procedures and contact the International Office – Mobility Unit promptly in case of any problems regarding your mobility.

Confirmation of arrival

When registering as an Erasmus student, fill in and have the Erasmus Office of the host university fill in the form for confirmation of arrival, and send it within 15 days to the International Office at Ca’ Foscari, by email ( erasmusout@unive.it) or by fax (+39 041 234 7567).
Remember that without this form you cannot be eligible for the Erasmus+ Grant.

The date on the form confirming your arrival cannot anticipate the date indicated in the Financial Contract as the start of the mobility.

Changes to the Learning Agreement

The Changes to the Learning Agreement form (Annex 2) must be signed by your Erasmus coordinator at the host university and sent by email ( erasmusout@unive.it) or fax (+39 041 234 7567) to the International Relations Office at Ca’ Foscari.
You have 30 days from the start of your courses to make any changes necessary. If you have any difficulties in sending them to us by that date or if you find yourself sending them to us after that deadline, please get in touch with us immediately ( erasmusout@unive.it). Remember no further changes will be accepted after your return.
The Changes to the Learning Agreement form should only be used for changes made to the courses listed in the original Learning Agreement. Courses that remain unchanged do not need to be included in the Changes form.

Internships during the Erasmus+ study programme

As described in the call for applications, you may undertake an Internship during your Erasmus+ study programme. Remember that you must meet the following conditions:

• you may only begin your internship after completing your study period (including exams);
• you must include it in the changes requiring approval described above;
• internship activities must take place with the sponsorship of the host university;
• you must obtain a report listing the activities carried out and their duration (in days and hours) along with an assessment by the host organization.

Request for extension

If you wish to extend your mobility period, you must do the following at least one month before the date of expected return:

• complete the Application for extension of the mobility period form (Annex 4);
• complete the Changes to the Learning Agreement form (Annex 2), adding the activities that you wish to carry out during the extension period;
• get the forms signed and send them by email (  erasmusout@unive.it) or fax (+39 041 234 7567) to the International Relations Office at Ca’ Foscari.

Remember that you will not be entitled to any grant for your extension period.

Confirmation of departure

At the end of your Erasmus+ mobility period, please download the Confirmation of Departure Form and take it to the Erasmus Office at your host university to complete and sign, then send it to the International Office at Ca’ Foscari by email ( erasmusout@unive.it) or by fax (+39 041 234 7567).

Transcript of records

At the end of their Erasmus period, some universities issue students with a Transcript of Records. If this is not the case, ask the relevant office at your host university to send this certificate directly to the International Relations Office by email (  erasmusout@unive.it) or post (Università Ca’ Foscari di Venezia – International Relations Office/Erasmus OUT - Dorsoduro 3246 - 30123 Venice - Italy). Remember that it is your responsibility to ensure that the Transcript of Records is sent to Ca’ Foscari. The Transcript is usually sent to Ca’ Foscari approximately one month after the end of the mobility period.

Conclusion of the mobility period

On concluding your Erasmus mobility period, you must send the Confirmation of Departure form, signed by the host university, to  erasmusout@unive.it.

Once all the above mentioned documents are sent, you may return to normal student activity at Ca’ Foscari.

You no longer need to go to the International Office to deliver the documentation on paper.

So that the mobility practice is complete, you must also take the final Online Linguistic Support test, sent to you before you left, and complete your individual report (sent to you by email upon your return).

Students who fail to take the test (initial or final) whether assigned, as well as failing to comply with one of the procedures indicated on this page, will lose their right to receive the second installment of economic contribution to the mobility. 

Remember that for accounting purposes, students completing their Erasmus+ mobility period before 30/09/2018 should submit their return documents by 3/10/2018.

Recognition of exams

The procedure for obtaining recognition of exams taken will be explained to you as soon as you have submitted (or we have received) the Transcript of Records. 
The conversion of exams takes place as follows: grades obtained at host university in Transcript of Records > ECT/percentage distribution > Ca’ Foscari grade.
The description of the first step – from the grade obtained at your host university to your ECT grade – is generally enclosed with the Transcript of Records. If this is not the case, contact the Erasmus Office at your host university. For the second step – conversion of ECT grade to Ca’ Foscari grade – please refer to www.unive.it/ECT.

Once we receive the form for credit recognition from the referent scholar of the mobility or from the campus, we will forward it to the Student Administration Sector so that the exams can be registered into your online records.

We remind you that:

• It is not possible to refuse the exam grades featured into the Transcript of Records;
• It is not possible to carry out the recognition of partial exams, only entire exams;
• It is not possible to recognise exams which are not present both in the transcript of records and in the learning agreement (or in the variations form); the names of the exams and the relative credits must be the same in both documents, otherwise they won't be recognised
• Those who do not carry out any exam present in the learning agreement must return the entire amount of the grant and their mobility will be cancelled; these measures will not apply to those who take the exams but do not pass one or more exams (or even all the exams).

Buddy programmes and student associations

The Buddy programmes offer a helping hand and an opportunity for language and cultural exchange between international and Ca’ Foscari students. After your return you can continue to enjoy an international university experience by participating in the Ca’ Foscari Buddy Programme or by joining one of the student associations at our university.

For more information go to the section of the website dedicated to Buddy Programmes and to student associations.