ARCA - Ca' Foscari Research Archive

ARCA - Archivio Ricerca Ca’Foscari (Ca' Foscari Research Archive) is the open access institutional research archive of the Ca' Foscari University of Venice and it aims to improve the availability of scientific information, open access research and full-text publications, in compliance with the publishing restrictions. It was designed in 2014, following the adoption of the Regolamento di Ateneo per il deposito nell’Archivio istituzionale e l’accesso aperto alla letteratura scientifica (University guidelines about the institutional archive and the open access), to encourage the production of scientific literature at Ca’ Foscari.

ARCA uses the platform IRIS; it is indexed by Search Engine and cerCa'.

Main advantages

  1. increase the visibility of research at Ca’ Foscari, with a view to international recognition
  2. facilitate data and document searches, by means of uniform indexation
  3. increase the number of the authors’ mentions
  4. respond to international contributors’ demand for registering the results of research in open access
  5. protect documents in their entirety

Authors log in to ARCA using their Ca’ Foscari University credentials.

Uploading a file to ARCA

Follow the instructions carefully at ARCA University Catalogue User Guide [pdf].

Authors must select:

1. typology:

  • document in pre-print [Submitted Version]
  • document in post-print [Author’s Accepted Manuscript, AAM]
  • publisher version [Version of Record, VoR]
  • other material about the product

2. access policy:

  • open access
  • embargo
  • close access

3. distribution licence

  • Accesso libero (no vincoli) [free open access, unrestricted]
  • Accesso gratuito (solo visione) [free access, read only]
  • Creative Commons 
  • Pubblico dominio [public domain]
  • Accesso chiuso-personale [closed/personal acces]

See the guide for more details about the correct selection of type, access policy and type of licence: ARCA Full Text Uploading User Guide.

The publications saved as Definitive are automatically sent to Ministerial site “loginmiur” and to the Publications section on the researcher’s personal web page.

It is possible to link the product entry and their WoS and Scopus identification codes. For further information, see the guide Associazione codici WoS e Scopus [How to link the codes Wos and Scopus - ITA, pdf].

Authors may upload their PhD thesis to ARCA, subject to verification as outlined in Thesis submission page.

Contacts

Service E-mail
Publication upload ricerca.nazionale@unive.it
Account Error Reports arca-admin@unive.it
Publishers policies and full-text access rights bda@unive.it

The Academic Senate has established that ARCA is the only collection of scientific production at Ca’ Foscari, intended to improve the international visibility of the university’s scientific research, as underlined in the decision of Academic Senate on February 2014.

Repository, publication and storage in ARCA

The Regolamento di Ateneo per il deposito nell’Archivio istituzionale e l’accesso aperto alla letteratura scientifica provides guidelines for registering, publishing and preserving research products in ARCA.  

Authors must complete the Catalogue of products with metadata, a digital copy of their work and any other information requested. These will automatically be entered in the Institutional Archive.
The data to be entered must include:

1. metadata of the work (even minimal, filling the compulsory field) and the abstract. Enter the index in the case of a monograph. Metadata are visible in open access
2. a digital copy of the allowed version, namely the publisher version, if allowed, or the post-print or the pre-print. If a copy of the publisher version is already deposited in a disciplinary open archive, enter its URL
3. the contributor to the publication:

  • public funds
  • European Community funds
  • University funds
  • author’s funds for publications in open access periodicals
  • private funding (repository certificates can be provided for contributors)

4. how the work will be published by the University: open access, free access, closed access. University may check possible failure to fulfil requirements.

In particular, the University sets a maximum embargo of 12 months (unless a lower embargo period is required by the contributors, in which case the limit may be reduced to 3 or 6 months), which may be exceeded only in the case of:

  • refusal by the publisher, as outlined in the database Sherpa/RoMEO, or by attestation made by the same publisher
  • documented refusal by one of the co-authors, if not belonging to the Ca' Foscari University
  • reasons of public or national security
  • reasons of privacy or presence of sensitive data
  • protection of the University’s economic rights

At the end of the embargo period, the work is automatically made open access.

Authors may choose to reduce or cancel the embargo period altogether, if this is consistent with the publishing rights held. In the absence of a formal assignment of publishing rights, the work shall be considered authentic unless proven otherwise.

For the purposes of internal evaluation, only research products deposited in the institutional archive, including metadata and digital copy, shall be considered. The University shall use the works deposited even during their period of embargo: Ca’ Foscari University shall grant special and restricted access to evaluators.
By depositing a work in the institutional archive, the author grants the University the free, universal and non-exclusive licence to disseminate the metadata, to hold a digital copy of the work in the version authorised for storage and for internal evaluation procedures and to make it public upon expiry of the embargo.

Authors may deposit in the institutional archive a digital copy of their own work that has not yet been published, informing the publishers to whom they submit the work.

The institutional archive is aimed at receiving and making visible every product of research carried out at Ca’ Foscari. The University prefers open access, without prejudice to limitations arising from laws and contracts, and publishes in open access in particular:

  • works whose publication is supported by University funds according to the criteria established by Resolution of the Academic Senate no 16 of 30 November 2011;
  • works that are not subject to explicit editorial restrictions for the assignment of exclusive rights, or inhibited by external co-authors;
  • works for which the copyright has expired;
  • works published in digital format by Edizioni Ca’ Foscari (Ca’ Foscari University Press);
  • works for which the Author has the right to publish in Institutional Archives under specific contractual clauses.

Ca’ Foscari University, in line with the European Commission Recommendation on access to and preservation of scientific information, 17 July 2012 [PDF], offers its professors and researchers the opportunity to deposit open access data sets that support research products, supporting management costs. The filing opportunity extends to every set of data that the teacher or researcher believes should be made available, favouring open access, where legally possible.

Doctoral theses can be consulted in the dedicated open-access archive, unless covered by justified embargoes, which cannot in any case exceed 12 months.

The institutional archive can be fed with metadata and full text documents in digital format from other databases, with both massive and detailed operations.

In case of migration from other databases, where technically possible, the metadata shall retain the attributes defined in the original database. Ca’ Foscari University organizes recurring reviews to ensure the consistency of the metadata and to facilitate their availability through the search engines.

The authors can, at any time, correct the metadata provided that the correction does not change their indexing; if necessary to ensure the quality of preservation, the archive management may perform data correlation, duly notifying the author.

The archive retains by any means the unique identifiers attributed to digital documents.

Before entering your work in a repository and deciding whether to make an open access version available, you should check your publisher’s policy on open access and self-archiving. If the article was published in a journal by an international publisher, you can check in the Sherpa Romeo database; if instead the article was published in a magazine by an Italian publisher or by a foreign publisher not found in Sherpa/Romeo, you can search for the policy in the portal of publishers [ITA] edited and updated by the University of Turin.

Open access funding agencies' policies are available in Sherpa Juliet.

It is also advisable to check the publishing contracts already signed by the University and the clauses relating to archiving in an institutional repository because you may find conditions more favourable to open access.
The following list shows the self-archiving policies of Ca' Foscari’s CRUI-CARE publishing contracts.

Self-archiving policies: CRUI-CARE contracts

Publishers Pre-print (Submitted version) Post-print (AAM) Pdf editoriale (VoR) Details of self-archiving policy
ACM (2020-2021) The author can save and/or deposit in perpetuity parts of the licensed material of which they are the authors, which means on the author’s own home page and in the author’s Institutional Archive and in any Archive legally prescribed by the Research Funding Agency supporting the work. To view in detail the copyright and auto-archiving policies of the publisher, see Sherpa Romeo. To see the policies of each journal, click on 'Publications' in the tab.
ACS (2020-2023) (only Open Access articles) Authors, after a 12-month embargo period from the Publisher’s date of online publication of the article, can publish in perpetuity, on personal website or in the institution’s repository(ies), the accepted manuscript version of their article (reflecting the changes made in the course of the peer review process) and make it openly accessible for non-commercial purposes only. can publish in perpetuity, on personal websites or in the open access files of the Institution, the published version of their articles (reflecting the changes made in the course of the peer review process) and make them available with open access, including for the purpose of meeting the obligations resulting from research contracts and the regulations of the Institution and according to the obligations provided by national and European legal provisions. The articles published in Open Access can be immediately publicly available. To view in detail the copyright and self-archiving policies of the publisher, see Sherpa Romeo. To see the policies of each journal, click on 'Publications' in the tab.
Cambridge University Press (2020-2022) (only Open Access articles) Authors can publish in perpetuity, on personal websites or in the open access files of the Institution, the published version of their articles (reflecting the changes made in the course of the peer review process) and make them available with open access, including for the purpose of meeting the obligations resulting from research contracts and the regulations of the Institution and according to the obligations provided by national and European legal provisions. The articles published in Open Access can be immediately publicly available. To view in detail the copyright and self-archiving policies of the publisher, see Sherpa Romeo. To see the policies of each journal, click on 'Publications' in the tab.
Elsevier (2018-2022) The author can publish in perpetuity, on his own website or on the website of the Institution open to the public, the post-print version of his articles, provided that a link to the homepage of Elsevier is included or the DOI of the articles and a full citation are included. Public display of articles, as published by Elsevier, is not permitted. To view in detail the copyright and self-archiving policies of the publisher, see Sherpa Romeo. To see the policies of each journal, click on 'Publications' in the tab.
Emerald (2020-2024) (only Open Access articles) From the date of publication authors may deposit the version of the article that has been accepted for publication (Author Accepted Manuscript-AAM) by Emerald for non-commercial purposes only and subject to the Creative Commons Attribution Non-commercial International License 4.0 (CC BY-NC 4.0), on the author's personal website, on the author's corporate or institutional repository, on the research areas repository, and on the Social Collaboration Networks (SCNs) that have joined the voluntary sharing principles Voluntary STM Sharing Principles . The articles published in Open Access can be immediately publicly available. To view in detail the copyright and self-archiving policies of the publisher, see Sherpa Romeo. To see the policies of each journal, click on 'Publications' in the tab.
Jstor (2019-2023) The author can publish in perpetuity, on a personal website or in the open access archives of the institution to which he belongs, at least the post-print version of his articles (which identifies the changes made during the peer review process), and can make it available in open access, in compliance with the obligations arising from research contracts and regulations of the institution and in accordance with the requirements laid down by national and European law, subject to permission of the publisher and other relevant right holders.
Il Sole 24 Ore (2016-2021) The author can publish in perpetuity, on a personal website or in the open access archives of the institution to which he belongs, at least the post-print version of his articles (which identifies the changes made during the peer review process), and can make it available in open access, in compliance with the obligations arising from research contracts, the regulations of the institution and in accordance with the provisions of law.
Kluwer Law Online (2018-2020) The author can publish in perpetuity, on a personal website or in the open access archives of the institution to which he belongs, at least the post-print version of his articles (which identifies the changes made during the peer review process), and can make it available in open access, in compliance with the obligations arising from research contracts, the regulations of the institution and in accordance with the provisions of national and European law. .To view in detail the copyright and self-archiving policies of the publisher, see Sherpa Romeo. To see the policies of each journal, click on 'Publications' in the tab.
Nature (2020-2023) The author can publish, on a personal website or in the open access archives of the institution to which he belongs, at least the post-print version of his articles (which identifies the changes made during the peer review process), after an embargo of 6 months. For more information on self-archiving policies, see the Self archiving and license to publish page.
Oxford University Press Journals (2020) The author can publish in perpetuity, on a personal website or in the open access archives of the institution to which he belongs, at least the post-print version of his articles (which identifies the changes made during the peer review process), and can make it available in open access, in compliance with the obligations arising from research contracts and the regulations of the institution; the foregoing in this clause is subject to the terms of the contract between the Authorized User and the Publisher for such articles (including any embargo period specified therein) and in accordance with the requirements of national and European law, but, for further clarification, is not subject to the terms of a Creative Commons licence. To view in detail the copyright and self-archiving policies of the publisher, see Sherpa Romeo. To see the policies of each journal, click on 'Publications' in the tab.
RSC GOLD (2017-2019) The author can publish in perpetuity, with an embargo of 12 months from the date of acceptance, on a personal website or in the open access archives of the institution to which he belongs, at least the post-print version of his articles (which identifies the changes made during the peer review process), and can make it available in open access, in compliance with the obligations arising from research contracts, the regulations of the institution and in accordance with the provisions of national and European law. .To view in detail the copyright and self-archiving policies of the publisher, see Sherpa Romeo. To see the policies of each journal, click on 'Publications' in the tab.
Sage (2019-2023) The author can publish in perpetuity, on a personal website or in the open access archives of the institution to which he belongs, at least the post-print version of his articles (which identifies the changes made during the peer review process), and can make it available in open access, in compliance with the obligations arising from research contracts, the regulations of the institution and in accordance with the provisions of national and European law. .To view in detail the copyright and self-archiving policies of the publisher, see Sherpa Romeo. To see the policies of each journal, click on 'Publications' in the tab.
Science (2020-2024) The author of peer-reviewed research articles published in an AAAS journal can file a copy of the final manuscript (post-print) after the peer-review in the archive of their institution or in the national archive.
Springer (2020-2024) (only Open Access articles) Author(s) are permitted to self-archive an author’s accepted manuscript version of their article (AAM or post-print) that can be made available under the following conditions: 1) Author(s) retain the right to make an AAM of their article available on their own personal, self- maintained website immediately on acceptance; 2) Author(s) retain the right to make an AAM of their article available for public release on any of the following 12 months after first publication ("Embargo"): their employer’s internal website; their institutional and/or funder repositories. AAMs may also be deposited in such repositories immediately on acceptance, provided that they are not made publicly available until after the embargo period. An acknowledgement in the following form should be included, together with a link to the published version on the publisher’s website: “This is a post-peer-review, pre-copyedit version of an article published in [insert journal title]. The final authenticated version is available online at: [insert DOI]”. The articles published in Open Access can be immediately publicly available. To view in detail the copyright and self-archiving policies of the publisher, consult Sherpa Romeo. To see the policies of each journal click on 'Publications' in the tab.
Wiley (2020-2023) (only Open Access articles) The author can publish in perpetuity, on the personal website or in the open access archive of the institution, at least the post-print version of his articles and make them available in open access. The articles published in Open Access can be immediately publicly available. To view in detail the copyright and self-archiving policies of the publisher, see Sherpa Romeo. To see the policies of each journal, click on the 'Publications' tab.

The author holds the intellectual property rights for his work. However, if you sign a contract with a publisher, you will normally cede all or part of the rights of economic use and you can no longer publish it online, distribute it in class, present it at conferences or seminars, include parts in a subsequent work, archive it in the repository of the University.
However, the law allows only certain rights to be transferred. The author can propose alternative publishing contracts, asking for example to reserve the right of publication in an institutional archive or, if the contract has already been signed, to amend it by means of an Addendum.
For a more informed approach, please see the detailed page on copyright.

Below is a list of the contractual arrangements available from the secretariats of the departments:

Addendum to an existing publishing contract for publications financed mainly by public funds
Source: recommendation by the EC for the 7th Framework Programme
Use: it amends a publishing contract previously stipulated, enabling the publication to be deposited in the Institutional Archive. Accepted by international publishers.

Contract for publishing on behalf and at the expense of the publisher
Source: the standard contract recommended by the Joint Information System Committee (JISC), adapted in accordance with Italian legislation.
Use: for works to be printed - books or articles - that are intended for marketing or distribution by the publisher. The contract seeks to guarantee the author’s academic use of the work, for the archive but also for handouts and any reuse for research purposes without any ex post limitations by the publisher. Not suitable for publications already published.

Contract for publishing in digital format at the expense of the publisher
Source: the standard contract recommended by JISC adapted in accordance with Italian legislation.
Use: for works to be published in electronic format - books or articles - that are intended for marketing or distribution by the publisher. The contract seeks to guarantee the author’s academic use of the work, for the archive but also for handouts and any reuse for research purposes without any ex post limitations by the publisher. Not suitable for publications already published.

Contract for publishing at the expense of the author/department
Source: Law
Use: for works to be printed - books or articles - for which the publisher does not take marketing risks because the printing costs are covered by the author and the distribution is limited, but there is an official publisher name on the publication. The contract seeks to guarantee the author all exclusive rights, limiting the contract to the rights to publish and disseminate the work. Not suitable for publications already published.

Following an experiment conducted under FP7, the European Commission introduced open access (OA) in the Horizon2020 funding programme as a means of disseminating publications resulting from funded research projects.

All projects envisaging the dissemination of research results through publication in peer-reviewed journals are required to make such products freely accessible in accordance with the principles of open access.

The European Commission has also expressed strongly the wish for funding beneficiaries to publish in open access other forms of scientific production resulting from their research, namely monographs, contributions in volume, conference proceedings and grey literature, excluding projects for economic gain and marketing (patents, etc...).

Failure to fulfil any of the obligations set out in the Grant Agreement, including the open-access dissemination of research results, may have economic consequences for the project, such as a reduction in funding.

For depositing procedures, please see the document annexed below:

H2020 Papers

Last update: 23/11/2021